The World Illustration Awards 2015



Competition Guidelines and Terms & Conditions – 2015..

Salı 25.11.2014 Cartoon Colors
Part 1 Competition Guidelines & Terms and Conditions
Part 2 Guidelines for Completing the Online Form
Part 3 Category Definitions

Key Dates                                     

Midday Monday 9 February 2015 : Call for Entry closes
April 2015: Shortlisted work announced
June 2015: Category Winners announced
October 2015: Awards Ceremony
Awards Exhibition opens at Somerset House
Awards Catalogue published
November 2015: Exhibition starts 12-month national tour

Part One - Competition Guidelines and Terms and Conditions - 2015
Please read these guidelines and terms and conditions carefully before submitting work for the competition. The guidelines will assist you in completing the online entry form and you will be asked to agree to the Terms and Conditions before you submit an entry. By completing the submission and making a payment for your entry you have accepted these Terms and Conditions.

1 Submission

1.1 Registration
I. To submit work to the competition entrants must register as one of the following 'Entrant
Types'
* Illustrator - professional illustrator entering his/her own work.
* Student – current students, post-graduate students and graduates within two years of
graduating submitting his/her own work.
* Commissioner - commissioner submitting work by a named illustrator or student they have
commissioned.
* Agent - agent submitting work by an illustrator they represent.
* Tutor - tutor or college representative submitting work on behalf of students.
* Other - any other third party entering work by an illustrator or student such as a design agency or publisher.
II. Third parties entering work by an illustrator or student must obtain the consent of the
illustrator or student to enter their work in the competition.

1.2 Entering Work
I. Entries must be entered as one of two 'Entry Types'
* New Talent entry - work by a student / new graduate
* Professional entry - work by a professional illustrator
II. Entries can either be Single Entry (one image per entry) or Multiple Entry (up to 5 images per entry). Single or Multiple Entries can be entered in any category, depending on the size of the project or number of images within it. Multiple Entries are more expensive and should therefore be used to showcase different elements of the same project (multiple illustrations, spreads from a book and so on).
III. Entries must have been published or created during the 2014 calendar year.
IV. The awards are international and open to illustrators working in ANY medium, context or
geographical location.
V. Entries cannot be submitted by current members of staff at the AOI or current members of the AOI Board of Directors, Patrons, Awards Steering Group or Judges.
VI. Work commissioned by the AOI cannot be entered into the competition.
VII. Work must be entered into one of eight categories - Advertising, Books, Children's Books, Design, Editorial & Social Comment, Research & Knowledge Communication, Public Realm and Self-Initiated Work.
VIII. Professional entries must have been commercially commissioned in all of the categories except public realm and self-initiated work.
IX. New Talent entries do not have to be commercially commissioned but must be entered into the category most appropriate for the work. For example a college picture book project should be entered into the Children's Book category as a New Talent entry.
X. The following entry fees apply:
* UK & EU - £25 (including VAT) per Single Entry, £45 (including VAT) per Multiple Entry.
* US & ROW (Rest of the World) - £20.83 (Zero VAT) per Single Entry, £37.50 (Zero VAT) per Multiple Entry.

2 Selection

2.1 Round One – Shortlisting & Category Winners
I. First round Judging is completed online. All entries viewed are anonymous.
II. Three judges view the entries and the supporting information and mark the work 'yes' or 'no' for shortlisting.
III. Entries must have two 'yes' votes to be shortlisted.
IV. The judging criteria for Shortlisted work are:
* Effectively meeting the brief
* Strong use of creative ideas
* Excellent technical execution
V. Judges also have three votes for category winning entries (for both Professional and New
Talent entries), the average of which will decide the Category Winning entries. If there is no clear winning entries, judges will review shortlisted work under the supervision of the Chair of the Judges.
VI. The additional judging criteria for Category Winning Work is that the judges consider it to
have achieved something exceptional.

2.2 Round Two - New Talent and Professional Award Winners.
I. The final round of judging takes place in October 2015.
II. Judges view all Category Winning work and vote for a Winner and Runner-Up, the average of which decides the overall New Talent and Professional Winner for the year. In the instance of a tie, the Chair of Judges can decide on the winner, or decide that the tied winners should share the award.
III. The main award winners are announced live at the Awards Ceremony at Somerset House in October 2015.
IV. The additional criteria for the main New Talent and Professional Award Winners is that it must be the work that most impresses and interests the judges and that they consider to have made the most significant contribution to illustration in 2014.

3 Exhibition
I. All Category Winning entries and a selection of other shortlisted work will be included in the awards exhibition at Somerset House in October 2015.
II. It is a condition of entering the competition that selected work is made available for the
exhibition either in its original format or high quality print.

4. Publication
I. Category Winning work and other selected work from the shortlist will be included in the
awards publication.
II. Category Winning work is automatically included in the awards exhibition and publication.
III. All other work selected for inclusion in the awards exhibition and publication is at the
discretion of the AOI.
IV. It is a condition of entering the competition that the AOI is granted a licence to reproduce
selected work in the awards publication and any other print or digital material for the purposes of promoting the Illustration Awards.
V. There are no fees for inclusion in the awards publication.

5. Additional Terms
I. There is no additional cost to exhibitors for inclusion in the exhibition tour.
II. The entrant agrees that shortlisted entries and the name of the creator of the work and their contact details may be published on the AOI website.
III. The entrant agrees that shortlisted entries may be used by the AOI for the promotion of the competition, publication, exhibition, awards ceremony and exhibition tour - such as invitation cards, press coverage, information leaflets, postcards, posters etc. and thus grants the AOI a non-exclusive licence to reproduce the entry in volume and/or digital form.
IV. The entrant confirms and agrees that any shortlisted entry is available for re-use on the cover of the Awards Catalogue without any restriction or request for financial contribution. Any third party submitting an entry (tutor, commissioner, agent or other) is responsible for contacting the copyright holder to ensure his/her consent to these terms. Any other use of shortlisted entries will be subject to negotiation with the copyright holders.
V. All artwork included in the Awards Exhibition must be collected by the deadline after the
exhibition or tour, which will be confirmed in writing. Any artwork not collected within the notified collection period will become the property of the AOI.
VI. The AOI reserves the right to cancel the competition or any element thereof should
insufficient entries be received or any other circumstance arise that makes it necessary for the AOI to cancel the competition or any part of the competition.



Part Two - Guidelines for completing the Online Form

1 Step One - Registration
I. To enter the competition you must first register as a user.
II. You will be asked to provide your email address (If you are an AOI Member or you intend to
become a member please use the email address associated with your membership) and a
password and to select an ‘Entrant Type'
III. Select your 'Entrant Type’ from one of the following:
* Illustrator - professional illustrator entering his/her own work.
* Student – current students, post-graduate students and graduates within two years of
graduating submitting his/her own work.
* Commissioner - commissioner submitting work by a named illustrator or student they have
commissioned.
* Agent - agent submitting work by an illustrator they represent.
* Tutor - tutor or college representative submitting work on behalf of students.
* Other - any other third party entering work by an illustrator or student such as a design agency
or publisher.
IV. Click on Register. You will automatically receive a registration email to the email address you provided.
V. If you do not find the email in your inbox check your junk mail.
VI. When you receive the registration email click on the link to confirm your registration.
VII. You are now registered as a user for the AOI Illustration Awards online form and can proceed to submit your entries.

2 Step Two - Login
I. Once you are registered as a user you login to the website via theaoi.com/awards enter page
using your email and the password you provided when you registered.
II. The AOI does not have access to your personal password so please retain this for future use of the site.

3 Step Three – View my Entries
I. Here you will be reminded of the Entrant Type you selected, the email address associated with your awards account and the time and date you last logged in.
II. You can Sign out from this page.
III. Click the View My Entries button to proceed to an overview of your submissions or begin
uploading your entries.
IV. Click the Upload Entry button on the right hand side of the screen to upload an entry.

4 Step Four - Upload File or URL
I. For each entry you must upload either a still image or a moving image.
II. Still image entries must be uploaded as a RGB jpg with the longest leading edge at 1600
pixels wide at 150 dpi.
III. For moving image entries a URL address is required for a permanent direct link to the work. If the work is not online yet upload it to YouTube, Vimeo or a similar hosting site and provide a link.
You must ensure that this link will remain live for the judging in April/May 2015 until November 2015.
IV. For moving image entries the form will create a thumbnail image stating that the entry is
available as a URL.
V. You will be asked to provide details of each entry once the digital file or URL have been
uploaded.

5 Step Five - Entry Details
I. The 'Entries' page asks for all of the details for each entry.
II. Each entry must be entered as one of two 'entry types'
* New Talent entry for entries from students/new graduates.
* Professional entry for all other entries.
You will also be asked whether you submitting work your own work or whether you are
submitting work on someone else’s behalf.
III. Students entering their own work should enter it as New Talent
IV. Illustrators entering their own work should enter it as Professional
V. Third parties entering work must select the appropriate entry type for each entry. For
example a commissioner entering work by a new graduate they have commissioned should
enter it as New Talent. An agent entering work by a professional illustrator they represent should enter it as Professional.
VI. All entries must be entered into one of eight categories - Advertising, Books, Children's
Books, Design, Editorial & Social Comment, Research and Knowledge Communication, Public Realm and Self-Initiated.
VII. The Category definitions are provided at theaoi.com/awards and at the end of this
document.
VIII. Select the category that is most appropriate for your work.
IX. Please note that work in ANY media can be entered into ANY category.
X. There are 6 short text boxes asking for further information about your entry. You are asked to provide the answers in your own words rather than by selecting from a drop down menu as this allows for a wider spectrum of answers. Please note that the judges see this information and so it is an important aspect of your entry and provides vital contextual information to enable them to judge the work.
XI. Usage -provide a brief description of how the illustration was used. For example as a repeat pattern on fabric, a poster on the underground, an inside illustration in a text book or icons for a new app.
XII. Process - provide a brief description of the process and techniques you used to create the illustration. For example, onsite pen and ink drawings in sketch book scanned into digital files with colour washes applied using Photoshop.
XIII. Materials - provide a brief description of the materials and media used to create the work.
Media may include (but is not limited to) Acrylic, Apps, Animation, Cartoons, Collage, Computer games, Crayon, Digital icons, Etching, Gouache, Film, Interactive, Linocut, Lithography, Mixed media, Motion, Music Videos, Oil, Pen & ink, Pencil, Photography, Photomontage, Printmaking, Relief Printing, Screen Printing, Social media, Street Art, Television, Typography, Video, Virals, Watercolour, Websites and Woodcut.
XIV. Format - provide a brief description of the format the work was made in and the format it exists in. For example, sketchbook drawings in pen and wash, digital files, stop frame
animation. Please give precise detail as we are interested in how illustrators are achieving
results and the range of practice that is being used.
XV. Brief Requirements - provide a brief description of the brief provided by your commissioner or tutor or that you set for yourself for public realm or self initiated work. For example - create a series of powerful images showing the damage of war using a reportage style for use in a campaign to promote the importance of peace negotiations.
XVI. Brief Key Ideas - provide a brief description of the key creative ideas you had in response to the brief. For example, a series of images illustrating the damage war does beyond the immediate arena of violent conflict e.g a bombed school leading to children missing education. I used line drawings in a reportage style to create a sense of immediacy.
XVII. Commissioner details - Professional Entries must be commercially commissioned for all categories except Public Realm and Self Initiated work.
XVIII. Commissioner details should be provided for all work that is commercially commissioned.
XIX. New Talent Entries do not have to be commercially commissioned. For example a college project to create a picture book should be entered as a New Talent entry in the Children's Book category.
XX. Please ensure that you fill in all of the relevant contact details required. Please note that
these details will be automatically filled in for other entries once your first entry has been
completed. XXI. If you are a Student/New Graduate/Tutor please fill in the details of your College, Course,
Department Head and Course Tutor.
XXII. The continue button at the bottom of the page will take you to the overview of your entries.
XXIII. Please note that if you wish to delete your entry you may do so from this page.

Step Six - Payment
I. When you have submitted as many entries as you would like and completed the requested details you will be taken back to the overview of your entries.
II. Once you have completed all your entries correctly please click Make Payment.
III. When you click on 'pay for entries' you will be taken to a summary page showing your entries and the payment required.
IV. If you are a Student or AOI member you will be charged at the discounted rate.
V. If you are a non-AOI member you will be charged at the full rate.
VI. If you are not a member of the AOI the summary page will indicate the discount you would save by becoming a member and you will have the opportunity to browse membership options available to you.
VII. Once you have confirmed your acceptance of the Terms and Conditions of the competition and clicked on ‘Pay Now’ you will be taken to a secure payment page to submit your card details.

Troubleshooting 
If you have any problems with submitting your entry via the online form please contact the AOI
(awards@theaoi.com / 0207 759 1015) for help.



Part Three - Category Definitions
Advertising
Illustration commissioned for the purpose of advertising any type of product, event or brand in any media and presented through any platform.
Includes but is not limited to ... music projects, billboards, television advertising, posters, print media advertising, viral advertising, digital pop ups and apps.

Books 
Illustration commissioned and published within the book format for a readership of 16 years or over. Work submitted may be a book cover, inside illustrations, whole book design or entire publication.
Includes but is not limited to ... graphic novels, e-books, interactive books, text books, works of fiction and non-fiction, zines, reference books and artist books. 

Children's Books
Illustration commissioned and published within the book format for a readership of 16 years or under. Work submitted may be the book cover, inside illustrations, whole book design or entire publication.
Includes but is not limited to ... graphic novels, e-books, interactive books, picture books,
chapter books, works of fiction and non-fiction, zines, reference books, artist books and pop-up books.

Design 
Illustration commissioned and published within the context of a design brief. This is a very broad category and includes all areas of design.
Includes but is not limited to ... branding, packaging, surface design, fashion design, graphic
design, product design, merchandising, stationary, greetings cards, annual reports, brochures, leaflets, calendars, inserts, wraps, CDs, DVDs, record sleeves, stamps, character design, pattern design, typography, icons, games and interior design (for example, cushions, carpets, cups, fabric, household goods).

Editorial & Social Comment 
Illustration commissioned and published within the context of journalism, comment, reporting, current affairs, campaigning, social comment and news communication in any media and for any platform.
Includes but is not limited to ... feature articles, news items, reports, cartoons, political satire,
reportage, graphic facilitation and documentary.

Research & Knowledge Communication
Illustration commissioned for the purpose of undertaking research and communicating
knowledge. Illustration that is used as a research or investigative tool and that represents,
explains or seeks to understand information or data.
Includes but is not limited to ... natural history illustration, wildlife, scientific illustration, forensic imagery, architectural imagery, illustration supporting academic research (for example in archaeology, geology, paleontology, natural sciences, biological sciences), visual informatics, data-visualisation and graphic facilitation. 

Public Realm
Illustration created for and displayed in the built or natural environment.
Includes but is not limited to ... graffiti, street art, live events, heavy pencil, participatory projects, installations, interventions, performance, bill boards, poster sites, public commissions, architectural commissions and performance.

Self-Initiated
Projects developed by the artist and not in response to an external brief. This may be any kind of work that the illustrator has 'self commissioned'.
Includes but is not limited to ... self initiated work from areas covered in all other categories plus other approaches to making work such as events, exhibitions, installations, experimental work, public realm projects and personal projects.
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